MINUTES OF THE EXTRAORDINARY GENERAL MEETING OF NORTHUMBERLAND BADMINTON ASSOCIATION HELD AT BENFIELD CENTRE FOR SPORTING EXCELLENCE ON SUNDAY 9 SEPTEMBER 2012 AT 6.30 p.m.
The Hon Chairman Mr Dennis Gray, welcomed those present to this EGM of Northumberland Badminton Association.
PRESENT Representatives of the following Northumberland clubs: Benfield Bears, Benfield Community Badminton Club, Blyth Tynedale, Elmfield, Hexham, Jesmond Dene, NCBC, NESLC, Newcastle Medicals, Newcastle Telecom, Newcastle University, Norham, the Northumberland Club, Northumbria University, Riverside Leisure Centre (Morpeth), St Gabriels, The Parks, Tyneside Sharks JBC, Wallsend Bewicke, Whitley Bay, Whitley Chapel and new club ABC (Active Badminton Club).
Mr R Pearson (Hon President), Mr D Gray (Hon Chairman), Mr S Abbott (Hon Vice Chairman), Mrs N Waterfield
(Hon Secretary) and Miss J Brown (Hon Treasurer), Mr S Porter, Mr M Woodward and Mrs A Thompson (League Secretary), members of the Management Committee, were also present.
APOLOGIES FOR ABSENCE Mr I Ferguson (Hon Vice President), Mr R Taylor, (Management Committee), and
Mr M Waterfield (Management Committee).
MINUTES OF THE PREVIOUS EGM
The Minutes of the previous EGM, held on Sunday 11 September 2011, were approved by the club representatives present and duly signed by the Chairman as a true record of the proceedings.
APPROVAL AND ADOPTION OF ANNUAL ACCOUNTS FOR 2011-12
The Hon Treasurer presented to the meeting the Annual Accounts for 2011-12, still awaiting audit, but approved by the Management Committee, and a Report on the Accounts. Miss Brown pointed out that the deficit of £2,298 was similar to that of £2,409 for the previous season, but that the make-up of the current deficit was different. She referred members to the Accounts Report notes. One query was raised – was it normal for Benfield to operate at a loss (£1,834 for 2011-12)? Miss Brown explained that costs to NBA had increased but income from the courts had decreased. Over the last couple of years it had become more difficult to sell Benfield court hours for casual use. Other NBA income from profits from vending machines had decreased due to the school’s “Healthy Eating” campaign. However Miss Brown pointed out that over the years, Benfield had operated at a slight profit. The meeting agreed unanimously to adopt the Accounts as presented.
APPOINTMENT OF AUDITOR FOR 2012-13
It was unanimously agreed that Mr Sheffield should be asked to act as Auditor for 2012-13.
Mr Sheffield had already confirmed he would audit the 2011-12 accounts.
ELECTION OF 2 OFFICERS – CHILD WELFARE OFFICER AND COACHING CO-ORDINATOR
The Chairman reported that Mike Woodward had said that he would like to resign from both posts. However as no nominations for either post had been received, Mr Woodward was willing to continue as Child Welfare Officer, but would definitely stand down from his role as Coaching Co-ordinator due to a possible conflict of interest with his position as Manager of the new Tyneside Badminton Centre. No-one came forward at the meeting. The Chairman agreed to temporarily call meetings for coaches until a replacement Coaching Co-ordinator can be appointed.
NEW TYNESIDE BADMINTON CENTRE
This item was deferred until the Fixtures Meeting.
ANY OTHER BUSINESS
The Chairman then thanked all those present for attending and closed the meeting.