2011 Minutes

MINUTES OF THE ANNUAL GENERAL MEETING OF NORTHUMBERLAND BADMINTON ASSOCIATION
HELD AT BENFIELD CENTRE FOR SPORTING EXCELLENCE ON SUNDAY 22 MAY 2011 AT 7.00 p.m.

The Chairman Mr Dennis Gray, welcomed those present to the AGM of Northumberland Badminton Association.

PRESENT
Representatives of the following Northumberland clubs: Benfield Boys, Blyth Tynedale, Elmfield, Hexham Private, Jesmond Dene, NESLC, Newcastle Telecom, Newcastle University, the Northumberland Club, Morpeth Riverside, St Gabriels, Tyne Met (Junior Club), Wallsend Bewicke.
Management Committee members – Mr D Gray (Chairman) Mr S Abbott (Vice Chairman), Mrs N Waterfield (Secretary), Miss J Brown (Treasurer), Mr D Dodds, Mr R Pearson, Mrs M Perry, Mr S Porter, Mr R Taylor, Mrs A Thompson, Mr M Waterfield, Mr M Woodward.
Also present were Ms J North-Clarke (BADMINTON England Regional Manager Yorkshire & the North East), and Miss L Edwards, BADMINTON England’s Regional Officer for Northumberland (replacing Mrs N Waterfield who retired on 30 November 2010).

APOLOGIES FOR ABSENCE
Mr I Ferguson (President), Mr W Arkley (Hon Vice President), Mrs M Burgess
(Management Committee), Mr S Moore (Northumbria University), Miss N Waterfield (North Tyneside Women & Girls Club), Ms K Wardle (Central High School).

The Chairman introduced Ms North-Clarke and Miss Edwards and welcomed them to the meeting. Both would be available to take queries from clubs at the end of the AGM.

MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING

The Minutes of the previous Annual General Meeting, held on Sunday 9 May 2010, were approved as a true record of the proceedings and were duly signed by the Chairman.

ANNUAL REPORT

The Chairman requested that the information included in the Report on the season 2010-2011, which had been circulated before the AGM, be made readily available to all club members to read so that everyone could be made aware of the huge amount of development during the preceding season. The Chairman reminded the meeting
that a lot of work had gone into actually producing the Report. Mr Gray informed the meeting that as last year, the Accounts would be ready for approval at an EGM to be held at 6.00 pm, on 11 September, immediately before the League Fixtures meeting at 6.30 pm. He then asked if anyone had any questions to ask. The representative from NESCL raised a query relating to the League Secretary’s Report regarding the non-implementation of the League Rule stating that penalties would be applied if score cards were late. Mrs Thompson explained that she had used the season 2010-11 as a “warning” to clubs and that she would definitely be implementing the rule next season, especially since she was now more aware of which clubs had needed to be chased up for late cards. She also added
that she had not implemented the rule due to extenuating circumstances during the season.

The Annual Report was approved and adopted by the meeting.

APPROVAL OF COUNTY FEES FOR 2011/12

The County Fees of £3.00 per member for 2011-12 were then approved, a small increase of 10p. The Chairman informed the meeting that there would be no increase in the BADMINTON England affiliation fees for next season.

RESTRUCTURE OF NBA ADMINISTRATION

The Chairman briefly explained the new organisational model for NBA Administration, which had been circulated to clubs. It was hoped that this new model would enable NBA to move forward as detailed in the Coaching Co-ordinator’s (Mike Woodward) Report.

AMENDMENTS TO THE CONSTITUTION

The Chairman then pointed out that it had been necessary to make some amendments to the Constitution to fit in with the new administrative structure – these had already been circulated to clubs. Mr Waterfield explained these amendments, which were then agreed by the meeting. A new Constitution would be circulated by the Secretary.

ELECTION OF OFFICERS AND APPOINTMENT OF NEW VICE PRESIDENT

Mr Gray informed the meeting that Ian Ferguson had stepped down as President after nearly 50 years of service to NBA, with quite a few of these as President. An informal presentation had taken place the previous week – Ian had received two crystal whisky glasses on an engraved plinth and some excellent malt whisky to fill the glasses with!
Mr Gray proposed that Ian Ferguson be appointed a Vice President of Northumberland Badminton Association. This was unanimously agreed.

Nominations for the positions on the Management Committee to fit in with the new administrative structure had been circulated. There were no additional nominations. All nominations were approved en bloc as per the circulated list. The Chairman pointed out that the Management Committee was not “a closed shop” and nominations from clubs were very welcome. There were places on the Management Committee or on a Sub-
Committee for new members who would like to get involved. Anyone interested should contact the Chairman or the Secretary.

Special mention was made of the three recipients of the NBA Volunteer Awards (presented at the Annual Presentation Evening on 14 May):
• Kay Smith – in appreciation of all her work setting up and managing the current NBA website and helping with junior tournaments over the years.
• Val Common – in appreciation of all she has done for her club, Newcastle Telecom.
• Margaret Perry – in appreciation of the tremendous amount she has done for juniors in the County and her years of service on the Management Committee, acting as the County’s Child Welfare Officer for a considerable length of time.

MATTERS RAISED BY CLUBS/AFFILIATED SCHOOLS

None.

ANY OTHER BUSINESS

1. The date of the EGM and League Fixtures meeting was confirmed as Sunday 11 September. Documentation would be sent out to clubs in July.
2. Kay Smith had stepped down from managing the NBA website. A new website was currently being developed. It should hopefully be up and running ready for next season. Andy McGill was heavily involved in the new website design, and it was possible to see a demo page. The new website will contain club information and there will be a link to clubs’ own websites.
3. The Chairman made a plea for more volunteers.

As there was no further business, the Chairman then thanked all those present for attending and wished everyone a very good summer. He then closed the meeting.

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